Managing the business with software tools

Running a business is complex and requires many thinking hats: administrative, how to get yourself known, determining your strategy. All the more so when you are self-employed and you have to ask yourself what services to develop, in what order and relying on what resources.

This task is greatly facilitated by organization and task management tools, especially when the tool is visual.

A kanban grid in Odoo

The classic kanban. Here in Odoo you can easily slide the blocks from column to column, organized by horizon (GTD).

Each card includes a timesheet to track the time spent on each activity or period.

The downside is not being able to structure cards and subtasks.

The visual environment in Droptask (now Ayoa)

What is appreciable about droptask is to be able to create links between tasks and visualise the dependencies between them. This relationship between items provides perspective and allows you to stand back from the tasks in hand.


Each task can be broken down into sub-elements with a checklist.

If an item becomes too complex, it may be converted into a category

Similarly with Todoist

The advantage of Todoist is to be able to incorporate many items: projects, tasks and subtasks, but in a less visual way.

Toodledo

Toodledo is excellent because its mobile app is very efficient but the online desktop tool is less user-friendly, having many columns, a task cannot be opened in its own window.

A mindmap

The mindmap is a tool to identify subjects to develop but does not present a visual sequence.

On the other hand iMindQ included an interesting feature that can transform a mindmap into a schedule:

In UML

It’s important to present items in sequence, as Microsoft Project does. Enterprise Architect is used to model environments but can also present activity sequences.

Mohio

Moh.io is sorely lacking – it no longer exists. Looking for a buyer for this superb modelling technology between Evernotes.

Discussion

The most interesting common factor between these tools is the visual presentation. The spatial presentation of activities, tasks, priorities makes them clearer, more obvious.

The aim is to raise awareness of the scope of each project, the evaluation of the resources it needs, its implementation and its execution. This visual presentation is intended to better evaluate projects to succeed.

marklewis

I am an ex-Access developer, business analyst turned technical translator, fluent in French and English

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